State-issued or state-certified record
A state-issued record usually follows the state or office that issued or certified it. The notary is usually not the source of authority for a certified official record.
Apostille routing
Apostille, authentication, and online notary routing.
A useful answer starts with source, destination, notary act, shipping, and timing. This guide separates the layers so official records, signer-created documents, federal documents, and legalization cases do not get forced into one generic answer.
Routing layers
The route comes from the document facts.
These are the core route patterns behind the public request flow and the machine-readable JSON feeds.
Signer-created document needing notarization
A signer-created document may need a valid notarial act before apostille or legalization routing can be confirmed.
Federal document
A federal document may require a federal authentication path rather than a state apostille path.
Non-Hague legalization
If the destination country is not in the Apostille Convention path for the document, embassy or consular legalization may be required instead of apostille.
Destination country
Some of the best work starts with where the document will be used.
International-use requests are often clearer and more valuable than generic notarization-only traffic because the document has a purpose: company formation, residency, visa, banking, property, school, marriage, passport or ID copy, or a power of attorney for a receiving party abroad.
For country-of-Georgia work, Georgia means GE, not GA. The signer may be worldwide, the recipient may be in Tbilisi, and the finished package may need tracked international delivery after notarization and apostille.
Examples to route carefully
Single status affidavit for Japan
Mexico and China are also destination candidates to review because DHL can be fast and cost-effective for some routes.
Machine-readable layer
The same routing logic is exposed for AI and developers.
The JSON feed includes official-source anchors, what is known, what must be confirmed, source confidence, intake fields, and related state/document resources.